Parent & Family Engagement Policy Compact

Title I Parent & Engagement & Policy Compact

Purpose of this Policy and Compact

Efforts will be made to clearly articulate the school’s intentions to engage

with and involve parents/caregivers in the educational process.

Hybla Valley Elementary is a Title I school within Fairfax County Public Schools’ (FCPS) and utilizes the Title I grant to improve student achievement and help all students meet the objectives of the FCPS Program of Studies and the Virginia Standards of Learning. A partnership with families is essential to meeting this goal.

Under Title I, Part A of the Elementary and Secondary Education Act, schools that receive Title I funds are expected to collaborate with families to develop and maintain a parent and family engagement policy that describes the school’s approach to involve families in students’ learning and includes a compact expressing the partnerships among staff, caregivers, and students to reach high academic goals for every student.

Hybla Valley Elementary jointly developed this policy and compact with members of the school community and adopted it for the 2019-2020 school year. A number of the provisions specifically address state or federal expectations for the policy and compact.

This policy and compact is distributed to all caregivers in a language that families can understand. Caregivers have opportunities to provide comments and feedback on the policy and compact through discussions at PTO meetings and feedback is submitted through the parent liaison in the Parent Center. Comments are submitted with the school’s policy and compact to FCPS central offices and the Virginia Department of Education (VDOE). This policy and compact are made available to the broader school community through the school website.

Important Dates

Parent-Teacher Conferences                                                 

  • Early conference starting in September and ongoing throughout the school year.
  • additional dates, as needed

Progress Report Distribution

  • November 13th
  • February 5th
  • April 22ndi
  • June 12th

School Events

  • Back to School Night and Annual Meeting: September 5th
  • October 17th 6th is Grade Family Night
  • November 14th is 3rd Grade Family Night
  • January 16th  is 1st Grade Family Night
  • February 20th is 2nd Grade Family Night
  • March 19 is Kindergarten Grade Family Night
  • April 2nd 5th grade Grade Family Night
  • April 16 is 4th Grade Family Night

Building Capacity for Involvement

Efforts will be made to ensure parents/caregivers are actively involved in the development, implementation, monitoring, and evaluation of the school’s Title I program, including the following:

  • Engage parent input when developing the School Improvement Innovation Plan (SIIP), Title I Schoolwide Plan, the Title I Parent and Family Engagement Policy and Compact.

  • Engage family members to various parts of organizing, planning, and implementing family school events to build collective ownership, such as Family Nights, Fall Festival, International Night, Children’s Day, landscaping projects, 6th grade promotion celebration and other PTO projects.

  • Provide opportunities for parents to volunteer within the school to develop parent leadership skills through taking initiatives on improving the Parent Resource Center, supporting non-traditional volunteer opportunities for parents who cannot come to school, setting goals with students in mathematics, support the parent liaison with organizational projects- Family Food Market, Toys for Tots, Clothes Closet, and Read to Kindergartners.

Provide opportunities to support the school climate and culture such as: sharing multicultural food for staff and parents at PTO events and monthly for staff, valuing staff during staff appreciation week, sharing customs and traditions at International Night, access to computers for building life skills and resources, input for classes for Health Initiative classes.

Effective Communication with Parents

Efforts will be made to ensure parents/caregivers receive meaningful communication in a timely manner, including the following:

  • Use multiple methods of communication to families such as school wide monthly newsletter, quarterly grade level newsletters, parent teacher conferences, flyer, News You Choose, Twitter.
  • Encourage all caregivers to attend an annual meeting to share information about Title I services, explain Title I grant requirements, and inform families of their right to be involved in the school.
  • Provide opportunities throughout the year for families to better understand the school’s goals for students and find ways to improve student learning by engaging families with goal setting for their students.
  • Maintain resources for parents to review student assignments and ongoing communication about student work, such as agendas and Wednesday folders.
  • Provide ongoing feedback on student progress through quarterly progress reports that show specific areas of proficiency and areas for continued growth.
  • Hold parent-teacher conferences for all students at least annually in the fall and more often, as needed.
  • Translate or provide interpretation of various school communications.

 

Shared Responsibilities for High Academic Achievement

Efforts will be made to ensure parents/caregivers receive materials, training, and benefits from school partnerships with social and academic services, community-based organizations, and businesses, including the following: 

  • Hold workshops connecting caregivers to tools and resources, such as Advanced Academics Parent Information Night, learning opportunities about mathematics software (Dreambox), and Hybla Health Initiative classes.  
  • Offer regular opportunities for families to learn directly from school staff about the school’s academic, behavioral, and social programming through Back to School Night, parent conferences, and curricular family nights.
  • Encourage participation in family learning events at curricular family nights where parents learn strategies to support their child’s learning at home and have a chance to practice those strategies with their child.
  • Teachers serve as mentors through the Girls on the Run program. 
  • Provide access to donated supplies from local faith-based organizations, food drives, and clothing drives.
  • Support parents in accessing county and community resources, such as Fairfax County Department of Health, Family Services & Housing, and RecPac enrichment programs.

 

Welcoming All Families

Efforts will be made to ensure that all parents/caregivers are welcomed and provided opportunities to actively engage within the school, including the following:

  • Create a welcoming atmosphere at the school with a broadcast in the lobby that highlights school activities, displays of students’ “hopes and dreams,” and informative videos highlighting school activities and how to support learning at home.
  • Hosting a Kindergarten Round Up for rising kindergarteners to become acclimated to our school and provide parents with literacy resources for school readiness.
  • Provide interpretation services for parent-teacher conferences, workshops, and meetings.
  • Translate or provide interpretation of various school communications.
  • Support two-way communication between families and staff through assistance of interpreters for parent-teacher conferences and curriculum nights.
  • Expand access for family participation through opportunities for parents to volunteer:  Family Food Market, Toys for Tots, Clothes Closet, International Night, Family Nights, Fall Festival, and Children’s Day.

 

Compact Provisions

School staff, parents/caregivers, and students must work together to ensure a student success.

The staff will:

Provide a high-quality curriculum and instruction that enables students to meet challenging academic standard through the following actions:

  • Teach all students according to the state’s challenging standards, using approved curriculum resources.

  • Provide ongoing professional development and support to all teachers to ensure effective instructional practices are used in all classrooms.

  • Monitor students’ progress through ongoing assessments and data reviews.

    Provide a supportive and effective learning environment for students through the following actions:

  • Provide clear expectations for student behavior and academic learning.

  • Offer a variety of resources to help students with their learning.

  • Allow multiple ways for students to demonstrate what they have learned.

  • Encourage students to take responsibility for their learning.

    Provide assistance to caregivers in understanding the school’s program through the following actions:

  • Communicate information on the Title I program, state and division curriculum and assessments, and the school’s state and federal accountability status.

  • Provide multiple opportunities for caregivers to learn more about the school’s

    instructional programs.

  • Provide parents with the school’s Title I Family Engagement Policy and School-Home Compact.

    Build caregivers’ involvement in the school’s Title I program through the following actions:

  • Include caregiver as a member of the School Improvement Planning (SIP) Committee.

  • Provide opportunities for parents to review and provide feedback on the school’s Title I

    Family Engagement Policy and School-Home Compact.

     

    The parents/caregivers will:

    Demonstrate understanding that participation in my child’s education will help his or her achievement through the following actions:

  • Send my child to school on time, well rested and prepared for learning.

  • Stay informed about my child’s education by checking my child’s backpack daily for school communication, responding to teachers’ notes, school forms, and other communication.

  • Ensure homework is completed and that my child dedicated at least thirty minutes daily to reading at home.

  • Be involved in school activities and events to build community and support academic achievement.

  • Discuss with parents what I learned in school.

     

    Compact Provisions

    School staff, parents/caregivers, and students must work together to ensure a student success.

    The staff will:

    Provide a high-quality curriculum and instruction that enables students to meet challenging academic standard through the following actions:

  • Teach all students according to the state’s challenging standards, using approved curriculum resources.

  • Provide ongoing professional development and support to all teachers to ensure effective instructional practices are used in all classrooms.

  • Monitor students’ progress through ongoing assessments and data reviews.

    Provide a supportive and effective learning environment for students through the following actions:

  • Provide clear expectations for student behavior and academic learning.

  • Offer a variety of resources to help students with their learning.

  • Allow multiple ways for students to demonstrate what they have learned.

  • Encourage students to take responsibility for their learning.

    Provide assistance to caregivers in understanding the school’s program through the following actions:

  • Communicate information on the Title I program, state and division curriculum and assessments, and the school’s state and federal accountability status.

  • Provide multiple opportunities for caregivers to learn more about the school’s instructional

    programs.

  • Provide parents with the school’s Title I Family Engagement Policy and School-Home Compact.

    Build caregivers’ involvement in the school’s Title I program through the following actions:

  • Include caregiver as a member of the School Improvement Planning (SIP) Committee.

  • Provide opportunities for parents to review and provide feedback on the school’s Title I

    Family Engagement Policy and School-Home Compact.

     

    The parents/caregivers will:

    Demonstrate understanding that participation in my child’s education will help his or her achievement through the following actions:

  • Send my child to school on time, well rested and prepared for learning.

  • Stay informed about my child’s education by checking my child’s backpack daily for school communication, responding to teachers’ notes, school forms, and other communication.

  • Ensure homework is completed and that my child dedicated at least thirty minutes daily to reading at home.

  • Be involved in school activities and events to build community and support academic achievement.

  • Discuss with parents what I learned in school.

     

    The student will:

    Share the responsibility to improve my academic learning to achieve the state’s

    challenging standards through the followings actions:

  • Get enough sleep every night.

  • Come to school on time unless I am sick.

  • Try my hardest and work with my classmates to complete learning tasks.

  • Give my parents all notes and papers from my teacher.